Although all records are maintained by the procuring entity , the entity responsible for contract administration should also maintain working copies of relevant documents, while sending pertinent documents to the procuring entity and other entities such as finance as determined in the contract administration plan.
The length of time procurement records are kept in active files, and the internal and external audit of those records, is determined by the procurement legal and regulatory framework.
Ideally, the general public should have controlled access to public procurement files; however, the confidentiality of proprietary information of suppliers, contractors and service providers must be safeguarded.
In order to eliminate the need for duplication of relevant procurement documents, while making them available to relevant stakeholders, such documents could be made available electronically, via an electronic document management system, on a controlled access network, or a management information system.
Procurement records can critically help to reveal the history of past procurement and disposal requirements performance for efficient and effective procurement management. Committee referral announced in Parliament, 1st reading. Referral to associated committees announced in Parliament. Committee report tabled for plenary, 1st reading. Debate in Parliament. Results of vote in Parliament.
Decision by Parliament, 1st reading. Matter referred back to the committee responsible. Debate in Council. Vote in committee, 1st reading. Technical information. Procedure reference. Procedure type. COD - Ordinary legislative procedure ex-codecision procedure. Procedure subtype. Legislative instrument. Legal basis. Other legal basis. Rules of Procedure EP Mandatory consultation of other institutions.
The system also enables users to migrate to full electronic procurement mode. May be this will help you:. What is CPPP? Related Posts. Leave a Comment Cancel Reply Your email address will not be published.
The contents available in this website helps to understand the concept in simple words. I have learned so many things from this website and now, I have become more confident in dealing all such issues related to the procurement in my official capacity. Dear Jorge, Could you please clarify the difference between tender and bid? I would be highly obliged to receive your reply on this issue. Thanks and Regards. Tender and bid are really the same.
I will greatly appreciate. Your email address will not be published. Notify me of follow-up comments by email.
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